Accessibility Information for Attendees

Individual Accessibility Needs:

You may submit any accessibility-related needs and requests when you register for the conference. If you have any additional requests, questions, comments, or concerns, please contact us at this Google Form: https://forms.gle/haKRw8TZ2ogiB3iw7 

Please note that we strive to be an inclusive, accessible conference, but not all requests can be guaranteed.

UW-Madison Zoom - Live Transcription:

All panels and keynotes for the conference will have real-time machine-generated transcription available through Zoom Live Transcription. For more information on Zoom Live Transcription, see: https://kb.wisc.edu/zoom/page.php?id=108917

Presentation Text Availability:

We are requesting that presenters consider submitting written copies of their presentations ahead of time to be made available for participants. Further information about access to these files will be distributed before the conference.

Accessibility Suggestions for Presenters

The following are tips and suggestions for making your presentation more inclusive. They are not requirements, though we encourage all presenters to consider the politics and practices of accessibility when preparing their presentations.

These tips were condensed and compiled using information from Access Is Love, compiled by Sandy Ho, Mia Mingus, and Alice Wong. For more see: https://www.disabilityintersectionalitysummit.com/access-is-love.

Specific tips from: Accessibility Is for Everyone: How to Rock your ASA Presentation and Make it Inclusive, Angela Frederick and Laura Mauldin, ASA Footnotes, Jan-Mar 2019, Vol 47, Issue 1

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Handouts: 

• If you have a written copy of your presentation, please consider submitting it to the conference ahead of time (instructions will be emailed to presenters). You may include a disclaimer asking participants not to distribute the text without your permission.

  • Consider including written copies in larger print (18-point font)

Presentation Slides

When creating visual aids for presentations, consider:

• Using high contrast color schemes (black and white) with sans-serif typefaces like Arial or Helvetica.

• Using large fonts (44 point for titles, 36 point for information).

• Keeping information displayed on each slide to a minimum.

• Using standard slide transitions and avoid decorative fillers.

• Including written image descriptions on your slides. For more information on image descriptions, see Alex Chen’s https://uxdesign.cc/how-to-write-an-image-description-2f30d3bf5546 

• Describing images verbally when you present them

Speaking:

• Make sure your face is visible while you are speaking

• Speak at a moderate pace

• Try to be specific as you refer to items on your PPT. Rather than saying, “This,” refer to “this graph.” 

• Briefly describe the pertinent aspects of what you are displaying on the screen. This doesn’t require great detail, only to identify information relevant to the point you are making.

• Do not ask your audience to read information on your slides silently. If it’s central to your presentation, read it aloud or paraphrase.

• If sign language interpreters are present, speak at a moderate pace. Do not slow down or pause for them to finish. Direct your attention to the participant, not to the interpreter.

Permission for recording:

We are currently asking all presenters to give permission for us to record your panel session. These will not be made publicly available without further consultation with participants, however they may be provided for folks who request them for accessibility purposes.